Unified project record
Customers, kitchens, quotes, specifications, orders, documents, tasks, deliveries, installations, and service history share stable relationships.
The KExpert platform
A connected operating layer for kitchen project work.
KExpert brings business records, workflows, documents, integrations, reporting, and governed AI actions into one coherent architecture.
Seven layers. One operational record.
Each layer can be introduced in phases while keeping shared project context intact.
WF
Workflow engine
Stages, responsibilities, deadlines, dependencies, approvals, and exception rules.
DMS
AI DMS document layer
SAP-certified digital archiving with generation, classification, structured extraction, review, versions, and retrieval.
IL
Integration layer
Controlled data movement between CRM, ERP, email, accounting, storage, supplier systems, APIs, and webhooks.
AN
Analytics
Operational queues, throughput, timing, workload, supplier performance, and commercial reporting.
AP
Access permissions
Role-aware views and actions for stores, departments, partners, management, and field teams.
AI
AI agent layer
Monitors events, interprets information, drafts actions, requests approval, and records activity.
AI DMS · SAP-certified digital archive
Every project document becomes operational memory.
KExpert’s proprietary AI DMS keeps contracts, specifications, supplier confirmations, invoices, checklists, and handover records connected to the project they belong to.
SAP-certified digital archiveProject-linked recordsSearchable operational memory
SAP-certified archiveEnterprise-grade confidence for every retained record.AI DMS
Project archive · KX-2048Project specifications17 files · approved revisions retainedLinked
Supplier confirmations12 records · current order evidenceVerified
Installation handoverChecklist, photos, and customer sign-offComplete
Shared context
One project record, many specialist views.
Sales sees customer decisions. Procurement sees orders and suppliers. Installation sees readiness and timing. Management sees performance. Each team works from the same underlying record.
- Customer and commercial history
- Approved specifications and revisions
- Supplier orders and confirmation status
- Delivery, site, and installation readiness
KX-2048 · Project recordActive
17
Linked documents
28
Ordered items
CustomerSofia BianchiCurrent
StageProcurement72%
Installation24 SepPlanned
Configuration
Workflows shaped around operating reality.
Define the stages, required data, owners, deadlines, escalations, and approvals that reflect how the company actually delivers projects.
- Different flows by company, branch, or project type
- Required information before stage progression
- Automatic tasks and notifications
- Exception routes and management escalation
Workflow definitionKitchen project v3
Integration strategy
Connect existing systems without recreating every capability.
KExpert coordinates information between the tools your teams already use. Customer context, orders, documents, and operational events become available to the right workflow without duplicating entire systems.
- Keep specialist systems as systems of record
- Normalize shared project identifiers and statuses
- Route changes to the responsible workflow
- Preserve source, timestamp, and synchronization history
CONNECTED OPERATING LAYER6 systems online
KExpertOperational layer
CRMCustomers + quotes
ERPOrders + inventory
EmailMessages + events
AccountingInvoices + payments
AI DMSSAP-certified archive
SuppliersConfirmations + dates
Customer and project contextOrders and confirmationsDocuments and events
Designed for controlled expansion.
Model
Represent the project record and critical operating stages.
Connect
Bring in the systems and documents needed for the selected process.
Operate
Launch team views, queues, alerts, and approvals.
Extend
Add analytics, more departments, and governed agent actions.